InStaff

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The simple secure cost-effective way to go paperless.

Digitalize everything from timesheets to paystubs with an InStaff employee portal.

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Proudly serving over 200,000+ users across every industry

Explore Solution Modules

Manage timesheets, documents, announcements & more through your own secure employee portal.

Equip what you need.
Save on what you don't.

Your InStaff portal is 100% modular so you don't overpay for features you don't need.

Use InStaff as a standalone time and attendance portal, paystub portal, or the digital heart of your organization (and everything in between).

Send & host paystubs and tax forms from your existing payroll system in your InStaff portal. Replace manual processes with automated PDF paystub delivery for payroll administrators while empowering employees with 24/7 self-service access to their pay history. 7 years default retention period. No changes to your payroll system required.

Learn More About Online Paystubs & Tax Forms

Powerful time tracking software to accommodate most time tracking workflows. Track time with digital timesheets or mobile clock-in from any device, or use our virtual time clock terminal mode on a centralized device for workers that clock-in and out on-site. Highly customizable data collection options, workflows, reporting, integrations and more.

Learn More About Time Tracking

Enable employees to easily submit time-off requests for approval from their InStaff account on device. Set custom time-off types, approval workflows, and time-off balance tracking rules. Keep track of all time-off requests with a detailed history and view upcoming employee time-off on a calendar at a glance. Generate detailed reports and more.

Learn More About Time-Off Requests

Give employees centralized access to digital copies of important and frequently used documents and files through your InStaff portal. Store onboarding materials, guides, handbooks, commonly used forms, and everything else your employees need.

Provide employees with a private documents folder where you can share employee specific files such as employment contracts, performance review information, and more. 

Learn More About Digital Documents

Keep employees informed. Pin the latest company news front and center on your employees’ InStaff dashboards and email posted notices with a click. Attach files, schedule announcements ahead of time, make department specific announcements, and keep a detailed history of all past announcements. Make sure your employees don’t miss a thing.

Learn More About Announcements

Keep track of required employee certifications and licenses. Allow employees to upload proof of current certifications through their InStaff account and be notified ahead of time of pending expirations. Easily view any given employee’s active certifications at a glance, and generate detailed reports.

Learn More About Certifications & Licenses Manager

Make it easy for employees to find each other and help turn your InStaff portal into your organization’s digital heart with an easy-to-use directory of all your personnel. 

Learn More About Employee Directory

Hear From Our Customers

Excellent and easy to use. The ease of use of the software and the support team is wonderful to deal with. The training was very easy.
Frank T.Payroll Manager, White Oaks Resort, Spa & Conference Centre
Huge time saver for us with the paycheck and commission sheet uploads. We are looking forward to the W2s as well. People have really liked the time off as well.
Lauren L.Controller, Central Automotive Group
We post paystubs, year end tax statements, health insurance booklets, policy notices, etc. InStaff’s support staff are very easy to talk to and make the changes that I need.
Cindy C.Office Manager, WES Construction
My boss at the time would say, "we didn't pay you to fold paper"... it's huge, the amount of time it's saved us.
LynneBusiness Services Consultant, Parkview Services for Seniors
I'm really happy we found this company. We had just started doing direct deposit and I needed a way to get paystubs to my employees. This filled the need. It's easy and employees create their own login, can retrieve paystubs when they need AND put in requests off. It tracks everything and puts it in to a nice report.
Lisa W.President, Wood Electric Inc.
All of our employees have access on the portal, they submit their timesheets, with details of hours, overtime, project, task, units etc. Our Project managers control the timesheets and approve them. Accounting is the second level of controlling and gives final approval. All the timesheet data is uploaded to our accounting program. Now we need 1/3 of the processing time for payroll.
Orion L.CFO, Platinum Electrical Contractors Inc.
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